Stop managing tickets. Start resolving requests.
Find out how 96% of repair requests can be resolved without any follow-up questions by looking at the examples from Hanwag, Ortlieb, SPORT 2000, and Penguin.
Process Automation
Rebecca Müller
Head of Customer Service at Ortlieb
"Even in the first optimisation loop, simplysolve helped us discover new ways to save costs. Now, in the third loop, we’re taking it even further."
Benefit: Process Automation
Every consumer and retailer contact — warranty, repair, spare parts, DIY, alteration, washing, feedback — is guided through a structured flow that identifies the problem and offers the right solution automatically. No inbox. No ping-pong. No manual routing. The consumer decides. Inside the flow. Not via email.
Read how these companies successfully automated their service processes:
From cost trap to margin gain
What was once a fully manual, in-store-only process is now digital and largely automated. Retailers can offer repair and cleaning services to their customers online and offline, in one seamless process with shipping, payment and status updates included.
CHALLENGE
Offline handling
Because of the logistical effort and handling required at the retailer, repair services incurred high costs, making it an unattractive business model from a margin perspective.
BENEFIT
Online Flow
An intelligent online flow maps the entire repair process from start to finish and brings in the necessary external partners, so customers can book a repair themselves with full cost transparency.
CHALLENGE
Hard-to-Market Services
Retailers struggle to promote extra services like cleaning and care effectively. Without the right touchpoint, customers rarely know these services exist.
BENEFIT
Upselling
Cleaning and care can be added to any repair request with one click. Moreover, customizations are an opportunity for extra revenue while increasing the conversion rates.
Clear rules instead of case-by-case decisions
Ortlieb's repair service was already strong, but spread across separate flows and tools. simplysolve brings it all together: every flow now offers customers the same options a support agent would. Built-in rules and automations handle what used to take case-by-case decisions – and have already proven their value.
CHALLENGE
Vulnerability to Errors
Unwritten or complicated rules for warranty and repair requests kept leading to inconsistent decisions, avoidable errors and unnecessary back-and-forth within the team.
BENEFIT
Standardisation
Clearly standardised rules, applied in real time within the flows, help the customer support team handle requests consistently and efficiently – even without prior knowledge or follow-up questions.
CHALLENGE
Clarification Effort
Missing cost approvals and imprecise case descriptions forced the support and repair team into many extra emails and phone calls – a considerable burden, especially when the team was understaffed.
BENEFIT
Solution in Real Time
For 96% of repair requests, customers already receive the solution to their issue during the request process itself – in real time, with no waiting or later follow-up questions. This automation saves everyone involved a great deal of effort.
CHALLENGE
High Repair Caseload
A seasonally sharp rise in repair volumes temporarily overloaded Ortlieb’s repair team, creating a backlog and longer waiting times for customers.
BENEFIT
Local Repair
Where a local repair is possible, customers can have it carried out directly by a suitable service retailer nearby. Depending on the distance, up to 50% of customers use this option – which takes some pressure off the Ortlieb team and saves shipping costs.
Book a personal consultation to analyse and improve your warranty costs and repair infrastructure.
All online requests through one consistent process
All digital communication – from retailers and customers across different markets and languages – now reaches Penguin through simplysolve. As a small company, Penguin didn't need complex automation: just moving to structured communication made support faster, clearer and easier to manage – while still keeping the human touch.
CHALLENGE
Multi-Channel Support
Large numbers of calls and emails across different channels used to leave Penguin’s whole support team with an unclear, barely traceable picture of the data – and a corresponding amount of internal coordination.
BENEFIT
Consolidation
By offering simplysolve across different channels, all digital requests now come in consistently through simplysolve and follow a standardised process. This creates clarity for both customers and staff.
CHALLENGE
Sales Tied Up
At small brands, employees have to juggle many tasks at once. Anyone tied up with customer support and emails isn't actively selling during that time – valuable working hours are regularly lost as a result.
BENEFIT
Complete Data Collection
Complete, structured data reduces follow-up questions and the request can be turned directly into a finished repair order – employees only need to check and forward it.
Structured intake at a single point of access
Every service request at Hanwag is now handled centrally through simplysolve. The flexible layer has become an integral part of Hanwag's IT architecture and service strategy. Hanwag has automated not only the problem analysis but also the downstream operational steps, such as creating shipping labels and Zendesk tickets.
CHALLENGE
Paper-Based Process
The repair process used to be paper-based and quickly became confusing when there were multiple issues or products involved. Retailers, in particular, often sent large packages full of shoes and slips of paper, and sorting them out was often a time-consuming task.
BENEFIT
Structured Case Intake
The digitised process guides retailers and customers step by step through the case intake. This reduces the number of follow-up questions and background checks, because the relevant information is available from the start.
CHALLENGE
Unclear Defect
When the repair team received the boot, it was often unclear which of the two shoes was affected and exactly where the problem lay. Customers' case descriptions are usually too general or too superficial to pinpoint the problem directly. This results in additional follow-up questions and, above all, takes up employees’ time.
BENEFIT
Defect Pinpointing
A specific case record is created for every boot and every defect, including a marker for the problem area in the user interface. This gives the repair team a clear, visually organised handover right from the start so they can process the case as quickly as possible.
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